Asset 2 Conferences

Cancellation policy

VIB CONFERENCES offers the opportunity to scientists and supportive staff to put together a personal program tailored to his or her own career path and ambitions. To guarantee that we can make our conferences available to as many people as possible, we expect you to be present if you have registered for a course. If you cannot attend, we ask you to inform VIB CONFERENCES as soon as possible. Many of our courses are in high demand, so upon cancellation in due time, someone else can still take your seat. Also, we can avoid unnecessary catering costs.

All events organized by VIB CONFERENCES apply a no-show policy. Courses can be cancelled until one week prior to the course, unless otherwise stated. In case of no-show without timely notification or valid justification (medical attestation in case of illness, a clarification by your group leader in any other case), following actions are taken:

  • You will not be admitted to any future VIB CONFERENCES course during 12 months following the no-show. For courses consisting of several days, we expect you to be present at all days.
  • For science events, upon no-show without valid justification, the catering costs (€ 50) will be charged to your Research Group.
  • For some of our courses, a no-show fee of € 100 is charged (for courses of several days this applies when attending less than 75% of the course days). This is clearly indicated on the course web page under 'Extra Information'.

A certificate of attendance for courses of several days will only be provided when present on all days of the course.

Of course, we trust that you have the permission of your group leader before registering for any VIB CONFERENCES event!


Rijvisschestraat 120, 9052 GENT, BELGIUM
phone: +32 9 244 66 11
fax: +32 9 244 66 10